EANENP Privacy Policy
Introduction
Effective Date: August 28th, 2025
Last updated: August 28th, 2025
At the European Alliance Network for Ecosystem & Nature Protection (EANENP Network), we understand the importance of privacy and the protection of your personal information. Founded, managed, and maintained by the European Fire Prevention & Rural Preservation Organization (EFPRP), we handle your data with the same commitment to transparency, integrity, and security as our parent organization.
This Privacy Policy explains how we collect, use, share, and protect your personal data when you engage with us as a member, partner, or network participant. We are dedicated to handling your information with the utmost care and in full compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR). By using our services or providing us with your personal data, you agree to the practices described here.
Information we collect
We collect personal data you provide directly to us and data gathered automatically when you interact with our organization. This may include:
Personal Identification Information: Your name, email, phone number, and physical address.
Membership & Partnership Information: Details related to your organization's membership, such as its legal name, contact person, payment details, and engagement history within the network.
Event Participation Information: Data related to your registration for and participation in our events, training, and programs.
Financial Information: For fees or contributions, we collect payment details through secure, third-party payment processors. We do not store sensitive financial data on our servers.
Communication Information: Any data you provide when contacting us via email, online forms, or surveys.
How we use your information
We use your data for the following purposes, all of which are essential to the operation of the EANENP Network:
Membership Management: To process your organization's application, manage your membership, and facilitate collaboration with other network members.
Event Management: To organize and manage events, training sessions, and educational programs.
Communication: To send you newsletters and updates on our network's activities, as well as invitations to events and relevant policy discussions.
Research & Feedback: To improve our programs and services based on feedback from our members and partners.
Legal & Regulatory Compliance: To meet our legal obligations, such as financial reporting and record-keeping, and to prevent fraud.
Legal basis for processing personal data
We process your data based on one of the following legal grounds:
Consent: When you provide your personal data for specific purposes (e.g., signing up for a newsletter).
Contractual Necessity: When processing is required to fulfill a contractual agreement, such as a membership agreement.
Legal Obligation: When we must process your data to comply with legal requirements.
Legitimate Interests: When processing is necessary for the legitimate interests of the EANENP Network, provided your privacy rights do not override these interests.
Data retention
We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example, we keep membership data as long as your organization is an active member and for a period afterward to comply with our legal or financial obligations.
Afterward, we will securely delete or anonymize your data.
How we protect your information
We and our partners implement robust technical and organizational measures to protect your personal data. These include secure servers, encryption for sensitive data, and regular system monitoring to prevent unauthorized access and data breaches. Access to your personal data is restricted to authorized personnel only.
Sharing your information
We may share your information with trusted third parties in these limited circumstances:
Service Providers: We may share your data with third-party service providers who assist us with operations like payment processing, event management, and communications. They are contractually, and by EU law, obligated to protect your data.
Legal Compliance: We may disclose your information to comply with laws or respond to lawful requests from authorities.
Business Transfers: In the event of a merger or acquisition, your data may be transferred as part of the transaction. We will notify you of any such changes.
Your rights regarding your personal data
Under the GDPR, you have the right to:
Access: Request a copy of the data we hold about you.
Rectification: Correct any inaccurate or incomplete data.
Erasure: Request the deletion of your data in certain situations.
Restriction: Ask us to restrict how we process your data.
Data Portability: Request a copy of your data in a structured format.
Object: Object to the processing of your data for specific purposes.
Withdraw Consent: Withdraw your consent at any time if we are relying on it to process your data.
("As per Regulation EU 2016/679, Chapter 3, Section 3, Article 16 of the GDPR you have the right to access, rectify, or, as per Regulation EU 2016/679, Chapter 3, Section 3, Article 17 of the GDPR request the deletion of your personal data at any time")
To exercise any of these rights, please contact us at legal@efprp.org.
Cookies & tracking
We use cookies and similar technologies to improve your experience on our website. You can manage your cookie preferences through your browser settings or via the cookie consent tools on our website.
Changes to this Privacy Policy
We may update this policy periodically. When we do, we will post the updated version on our website with the new effective date. We encourage you to review this page regularly to stay informed.
Contact information
If you have any questions or concerns about this policy or our data practices, please contact us.
European Alliance Network for Ecosystem & Nature Protection (EANENP Network)
Operated by the European Fire Prevention & Rural Preservation Organization (EFPRP)
Address: 1 Impasse Andre Marfaing, 31400, Toulouse, France
Email: legal@efprp.org (EFPRP Legal Department)
EANENP Contact Email: contact@eanenp.org